Office relocation can be a pain in the rump. But with a little up-front planning, it can be less stressful.
We hear quite often, “I didn’t know I needed to…” Or “I completely forgot that.” Quite often, it’s what you don’t do that makes moving offices a disaster.
By avoiding these 3 most common mistakes, your office move can be easy and effortless.
Mistake #1 – No Checklist
This may seem like a no-brainer to many; however, not everyone has strong project management skills. A related mistake is not making a detailed enough list.
Mistake #2 – Penny Pinching by Moving Your Own Computer Network
Many businesses will ask their staff to disconnect, move, and reconnect their own computers, phones, and other devices just to save money. This will only frustrate your staff, and you may end up with phones ringing at the wrong extension, missing cables, and potentially damaged computers as the result of being dropped or handled incorrectly. In particular, moving your network closet is a landmine of potential problems. Be smart and work with an IT pro to plan and move your network.
Mistake #3 – Not Giving Enough Advanced Warning to Your Phone, Internet and Cable Vendors
Failure to properly plan voice, data, and electrical installation in advance causes 80% of unexpected downtime and cost overruns on network moves. Many businesses mistakenly assume the cabling used by the previous tenant is suitable for your phones and computer network. By planning in advance, you can avoid emergency rush fees or band-aid fixes.
Telephone and Internet connections can require as much as 6 to 8 weeks advance notice to be installed, configured and tested to be ready when you move in.
If you are having new construction, don’t assume the contractor will know how many power outlets, phone, and network connections you’ll need. Remember, once the walls are up, changes and additions are typically at your expense. These days, the outdated rule of thumb of one electrical outlet, one phone and one network connection per employee is often inadequate. Printers, scanners, fax machines, and a variety of other technology is often overlooked resulting in last minute scrambling for power and cabling.
If you’re planning an office relocation, we’d love to help you plan and execute a stress-free move. Fill out the form below to request a free site survey.