Don’t we all wish there were more hours in our day?  Don’t you find that there’s never enough time to get everything done?  Do you ever look back at the end of the day and wonder what in the world you’ve accomplished that day?If any of the above scenarios ring true to you, you’re not alone!  However, there are some small, time-saving technologies you can use to automate or speed up what you get done to save an hour (or MORE) to your day.  Here are some of our favorites:

Use an aggressive SPAM filter
—Over 80% of the emails being sent daily are SPAM.  You’re probably receiving dozens of these each day cluttering up your in-basket and easily adding up to 5-10 minutes per day in time wasted sorting through and deleting from the emails that you do want.  We recommend an external SPAM filtering service, because it has been proven to trap malicious, virus-laden emails that can threaten entire networks, as well as individual users.  Plus, eliminating SPAM temptations from your staff’s email will not only cut down on wasted time, but will also drastically reduce your chances of getting viruses and spyware on your computer or network.

Replace Old PCs—While it’s difficult to estimate how much total time is wasted waiting on an old, sluggish computer to start up and process tasks…it does add up!  If your old PC takes 10 seconds longer to process a task, and a typical user averages 100-150 tasks a day…that’s 16-25 minutes of wasted time each day.  Add the crashes and other problems old PCs cause and you’re closer to 30-35 minutes a day per employee!

Maintain Your Network— Diligent updating, patching and optimizing your server and workstations is key!  You’d be surprised how much slower even a new machine will start to run if not maintained properly.

Manage Your Documents
— Scanning and storing paper documents so they can be searched and located in seconds rather than minutes or hours is a HUGE time saver.  Plus, it’s a greener solution, improves document security, enables users to access critical documents remotely and prevents important papers from loss or damage.

Implement Business Collaboration Software — How much time is wasted in your office because people are duplicating efforts because they can’t find the information and documents they need?  This may be difficult to calculate, but we can conservatively assume that at least 30 minutes a day or more can be wasted due to disorganization.  That’s why we recommend growing companies implement some type of collabo ration software that will help organize projects and information, keeping everyone on the same page.

Want to implement any of these technologies in your office?  Call IT Radix today—we can partner with you to streamline your operations!